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University of Nottingham Queue Management System and Appointment Booking Software

Case Study

Profile

The University of Nottingham is a Russell Group University in the heart of England with over 30,000 students, the 7th largest university in the UK. As part of a drive to improve the student experience, the University of Nottingham deployed Qudini’s Queue Management Queueing System software to enhance its Student Hub and Enrolment Services.

Sector
Education
No. of employees
7,000
No. of customers
35,000
10.5%
increase in students at the Student Hub following through to service

The challenge

As part of a drive to offer an amazing student experience, the University of Nottingham created Student Hubs to act as the ‘First Stop Shop’ for students with enquiries about their studies, welfare or time at the university.

These hubs also provide a wealth of other support services, including Student Services, Finance, Support Services and Academic Administration Services.

Offering such a range of services meant they were constantly busy. The University of Nottingham needed a solution to reduce queues and minimise waiting time.

The University of Nottingham engaged with Qudini, a system that can be found on G-Cloud, the government’s Digital Marketplace for the public sector, to use their robust, flexible and easy to implement Queue Management system.

The student journey

Walk-in student journey:
• A student wanting to enrol or use the Hub services can join a digital queue from a kiosk situated outside the hub.
• Once added to the queue, the kiosk confirms the student’s queue position and wait time.
• They receive a text message confirming their queue position and providing a link to a branded page to watch their place in the queue.
• The students are able to use their wait productively and will receive a text message when it is nearly their turn.
• The student returns to the Hub and waits a few minutes until a team member calls them.

Hub Management

Using the Qudini Shop Floor Management features, the hub staff have a holistic view of their hub activities and are able to manage students, alongside their staff shifts, breaks, tasks and floor activities.

Results

Hover over the tile to read quotes from our customers

  • Improved resource planning

    Qudini Business Intelligence Dashboards enable Nottingham University to capture useful insights about why and when students are visiting their hubs (they know the visiting intention for 80% of students). These insights help to improve day-to-day operations, resource planning and strategic planning across the university.

    Improved efficiency

    The hubs are now less crowded. The number of waiting students and wait time-related complaints have reduced, freeing up the Nottingham University Student Hub service team’s time to focus on more important tasks.

  • More students supported

    Since using Qudini, the proportion of students visiting the Hub and following through to service has increased by 10.5%, with 94% of students now being served. As such, the Hub is supporting more students and driving a better student experience across the university.

    Students are more productive

    Students used to have to wait in line with no idea whether they’d be seen before their next lecture. Now, with a clear time indicated, students can make productive use of the time in the café or library.

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We’re now Qudini by Verint, the Customer Engagement Platform! Learn how to drive sales, increase customer loyalty and get the most out of your teams with our game-changing Retail Choreography software solutions.

We’re delighted to announced that Qudini has officially been acquired by Verint, the Customer Engagement Company!

Want to catch-up at NRF’s Big Show in New York City this January?

Do you know how you’re going to stay relevant and profitable during the recession?

Peak season is just around the corner!

Have you thought about how you’re going to manage peak season traffic this winter?

New best practice guide

Our new best practice guide explains how Appointment Booking Landing pages will drive traffic to your in-store and virtual appointment services.

Latest consumer survey report

Our latest consumer survey report shows which types of retail stores and banks customers want to be able to schedule appointments within…

Recent consumer survey report

Our recent consumer survey report shows how the pandemic has changed consumer shopping habits and which habits will be here to stay…

Upcoming Webinar

Our Upcoming Webinar will present consumer insights on how the pandemic has changed consumer shopping habits. Sign-up below for Tuesday October 12th (2pm ET | 11am PT).